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Being a project manager is no longer just about communicating your message to the group in weekly team meetings. This is especially true of larger complex projects. These projects may have hundreds of people involved in different locations and often from different companies or having different levels of engagement with the project.
With large projects the need for communication is especially relevant as you often will bring in people for different phases of the project to carry out their specific tasks but they need to get started quickly and ideally be able to self-serve much of the information they need.
This article explores some of the different ways of communicating effectively with your project community.
The latest News and Events in the project life-cycle
Every project has a story to tell and a vision of the end goal. Whether this is constructing a new iconic building, a new railway line or a new IT system there will be key events in the project life-cycle that are worth sharing with the project teams whether internal or subcontractors.
Having an easy way to publish such news and events and advertise open meetings can give a true sense of what the overall objective is as well as informing people so they can keep up to date when they find a few minutes to spare. This can also serve to support introduction briefings and also wider stakeholders such as asset owners and advisors can be better engaged.
Internal Social Media-type engagement to increase the knowledge base
We are all getting more and more used to exchanging information via social media in our personal and increasingly in our professional lives. This can involve posting questions we need answering or being able to search discussions that others have been having of topics of interest. Why shouldn’t this apply to the projects you work on too? After all how often in the past are the same problems repeated over and over again that often is something that someone on the project knows how solve?
Enhancing collaboration by allowing posting of questions on discussion threads and getting some answers quickly by searching for similar topics can make things run smoother. Even innovative ideas can be collected that HQ can think or rolling out further.